Join Our Team: Office Administration and Bookkeeping Services

The Foundation is seeking a qualified and experienced individual to provide comprehensive office administration and bookkeeping services. This role is essential for ensuring the smooth and efficient operation of our organization, encompassing financial management, administrative support and office oversight.

Scope of Services
The selected individual will be responsible for the following:

• Financial Management:
• Full-cycle bookkeeping, including monthly payroll processing, tracking and reporting.
• Management of accounts payable and receivable, including payment processing and deposits.
• Bank account monitoring and process optimization to minimize transaction fees.
• Monthly account reconciliations and resolution of discrepancies.
• Preparation and delivery of financial reports and allocation reports as required.
• Preparation and submission of quarterly GST remittances and corporate annual returns.
• Coordination of the annual financial review/audit process with independent accounting personnel.
• Budget preparation, tracking and quarterly reporting.
• Oversight of all accounting policies and procedures, including coding and general financial management.
• Administrative Support:
• Provision of administrative support to team members to ensure program and project milestones are met within budget and in compliance with funding parameters.
• Monitoring expenditures and providing ad hoc reports and budget analyses to support reporting and financial planning.
• Logistical support for fundraising events.
• Maintenance of project, banking and general filing systems.
• Office Management:
• Sourcing and management of office supplies and maintenance services.
• Development and implementation of efficient office routines and procedures.

Required Qualifications

• Secondary education, certificate and/or degree from a college/university program in accounting, bookkeeping or a related field.
• Proven experience in financial operations, grant fund accounting, budgeting, forecasting, reporting, and analysis.
• Experience in human resources and payroll administration.
• Strong administrative, bookkeeping, and organizational skills.
• Proficiency in Google Workspace, database, and financial management software (e.g., QuickBooks, desktop and online).
• Excellent organizational and records management skills with a keen attention to detail.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and adaptability to changing circumstances.
• Self-motivation and ability to meet deadlines in a remote work environment.
• Flexibility to accommodate a varied work schedule.

Terms and Conditions

• Part-time, contract position (approximately 15-20 hours per month), based in the Leduc, Alberta region with minimal travel.
• Hourly rate: $30-40/hour, commensurate with experience and qualifications.

Submission Requirements
Interested candidates are requested to submit the following:

1. A cover letter outlining the candidate’s qualifications and experience relevant to the scope of services, and how they intend to deliver these services, and
2. A detailed resume.

Please submit the above documents to info@lchfoundation.ca.

Submission Deadline
Submissions must be received by March 19, 2025 at 5:00 PM (MDT).

Only those proposals selected for an interview will be contacted.

The Foundation is an equal opportunity organization and encourages applications from all qualified individuals.